Specialist HR Operations & Services

JOB DESCRIPTION

Summary/Objective

The HR Operations Specialist is responsible for ownership of key HR operational tasks, to include payroll and benefits administration, employee onboarding, and employee engagement/recognition program design.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Payroll/Benefits Administration

1. Ensure accurate and efficient processing of payroll.
2. Maintain employee records and ensure compliance with all applicable laws and regulations
3. Prepare quarterly, yearly, monthly and weekly reports for accounting and finance team .
4. Respond to questions from employees, supervisors and managers regarding policies, benefits, salaries, and time and leave. 
5. Process wage garnishments.
6. Make adjustments in pay for raises, bonuses, severances and other off cycle payments.
7. Manager Benefits, including timely enrollment/termination and auditing/approving monthly invoices.
8. Lead yearly 401(k) audit.
9. Plan and administer annual open enrollment period. This includes preparation or revision and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site presentation by providers and processing changes withing deadlines.
10. Resolve discrepancies with carriers and payroll. 
11. Coordinate with third party administrator to manager disability claims according to plan.
12. Administer COBRA enrollments/changes and respond/manage unemployment claims.
13. Develop and conduct payroll and benefits audits to identify gaps and implement corrective action.

Employee Onboarding

14. Conduct the pre-onboarding of new hires, including sending background check and drug test, request credentials and equipment, send  Paylocity link and add new hire to payroll system, , complete E-Verify & I9 Form, and update org charts.
15. Scan and file new hires’ onboarding paperwork. Maintain personnel files for all employees.
16. Prepare off-boarding paperwork including draft termination letter and separation notice and terminate from systems following off boarding checklist.

Employee Engagement/Recognition Program Design

17. Administration of Employee Engagement Surveys (annual, pulse, onboarding/exit surveys)
18. Supporting data analysis and insights report preparation.

Supervisory Responsibility

None

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work
This is a full-time position with regular office hours of 8:00 a.m. to 5:00 p.m., Monday through Friday. Hours may vary on occasion depending on work load.

Travel
Less than 10%

Required Qualifications

1. 3+ years hands-on experience in an HR operational role.
2. Proficient in all Microsoft Office applications
3. Attention to detail, analytical thought process skills and ability to multi-task.
4. Knowledge of payroll, garnishments and benefits distribution

Preferred Qualifications

1. Proficient in Paylocity
2. Proficient in SuccessFactors

Safety/ Food Safety:

Döhler USA, Inc. is committed to providing a safe and secure work environment for all employees.  It is the duty of all employees to ensure that a safe working environment and safe working practices are maintained at all times.  It is also the responsibility of management to do so.

Employee should comply with all policies and procedures, including safety, food safety/security and GMPs. 

Employee should report any unsafe conditions immediately to supervisor or designated party.

AAP/EEO Statement
Döhler USA, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Döhler USA, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Döhler USA, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Döhler USA, Inc.’s employees to perform their job duties may result in discipline up to and including discharge.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.